Alder Creek Middle School
Date: September 10th, 2020 via Zoom
Welcome: Call to order at 11 am.
Attendees: Susie Overall, Hien Larson, Raughley Koehler, Celli Baker, Carrie Haines, Jenny Berger, Kate Byus, Hanna Malm, Nate Melen, Adrienne Portnoy-Durgin, Heather Nielsen
Principal’s Update - Hien Larson:
ACMS is excited to get kids back on campus. They are adding desk shields and working on balancing classes for cohorts. Students are doing well as far as joining Google Meet and Google Classroom. She encourages parents to look in Aeries for grades and missing work rather than Classroom. They do need some 6th graders in GATE and B Cohort to switch to A Cohort. Out of 600 students, 80 are remaining in distance learning. Cohort C will remain in their existing classes with their same teachers. The new hybrid learning transition start date has been pushed to October 28th, but this isn’t etched in stone.
How Can the PTO Support Our Students, Staff and Community
Treats for Teachers: Purchase prepackaged treats, whole fruits and supply Keurig coffee and tea pods. Staff Room isn’t really available for distribution, so we could make or order boxes of snacks to put in their boxes and include a gift card for a cup of coffee or tea somewhere. We can contact some local cafes as well as Starbucks. There are 71 staff members. Kate and Jenny B. will take the lead on this. Contact Celli for possible fulfillment through contact with Whole Foods.
Back to School Gift Idea for Students: Individual hand sanitizers students can clip on their backpacks with a message from the PTO. Susie will look into pricing.
Decorating the School: Depending on when students go back for the hybrid model, we may miss decorating for Halloweeen. (Hanna said she has lots of decorations if we do this!)
“Welcome Back to School” banners at the front entrance and the 7th grade modulars. These can be generic enough to be used for the future. Carrie H. will work on creating a design. We can look at pricing from Vistaprint and Donner Lake Gift Shop (Heather uses them). Leadership will be creating posters as well, so we will let Mrs. Blaylock know we’re looking into this. Hopefully we can get them in before school starts. Balloons? If we do this, we’ll need them for two different start days for Cohorts A and B.
Screen Protectors and/or Blue Light Glasses: Susie will check with the TTUSD tech department to see if they have contacts for these. We can purchase for students as well as offer them for sale.
Spirit Wear: Kate has a company which does custom clothing. Past clients have included schools. Their company will design and source items, and offer them for sale on a website. We will direct people to that site for purchase. We can determine fulfillment - either ship direct or provide a central pickup location. Some ideas include masks, buffs, sweatpants, hoodies, knit caps, leggings and t-shirts. Susie will send Kate our logos, Kate will research possible vintage logos. Carrie and Hanna can help with this.
Treasurer’s Report: We have $6,151 in the bank. Unsure if this will be needed for field trips this year.
Restaurant Fundraisers: Local restaurants where a portion of sales will be given back to the school. We can easily set these up with chains such as Panda Express and Round Table. We hesitate to ask local restaurants given the economic hardships of these times.
Tamale Fundraiser: This was a successful raffle in the past. Susie will contact the person who made the tamales last year to see if they’re up for doing this again.
Disneyland Tickets: We have these from last year. Jenny B. will contact Disneyland to see if they will reissue tickets with extended expiration date (current expiration is 9/2021). Then use these for a raffle.
Online Auction: We typically have a silent auction during Open House in the spring. We can look at doing this online in the spring. It would be great to use the same online auction system as Glenshire Elementary so there’s continuity between schools. They are having an online auction for their Holiday Fundraiser and will let us know how it works.
Box Tops: Clipped Box Tops that haven’t expired are still being accepted. Parents can drop them off at school when it opens again. Most Box Tops are now digital, instructions were sent out in the last newsletter. Receipts from online grocery purchases can be emailed to Box Tops. Parents can also drop receipts off at school when it opens and we can scan them in.
Virtual Halloween: Costume contest, wear costumes in school and online, pumpkin carving or drawing contest.
Virtual Talent Show
Parent Parking Lot Tailgate Swap Shop: (Emailed suggestion from Cindy B.) Sell sporting equipment that our kids have outgrown so we can swap, sell or trade. It can be an outside event and socially distanced by stepping aside when people are checking out the goods. We parents can offer 10% back to the PTO of anything we sell. Will check with the school to see if this would be allowed.
Next Meeting: November 12th, 2020 at 10 am via Zoom
Adjourn: 11:00 am. Thanks to everyone for showing up!
PTO Meeting Minutes - Alder Creek Middle School
Date: September 10th, 2020 via Zoom
Welcome: Call to order at 11 am.
Attendees: Nate Melen, Susie Overall, Hien Larson, Raughley Koehler, Lydia Carillo, Celli Baker, Carrie Haines, Jenny Berger, Kate Byus, Jenny Suh, Kim Ligman, Hanna Malm
Principal’s Update - Hien Larson:
Welcome to PTO! In middle school, kids want and need our help. We receive many requests to enhance curriculum, fund field trips. The school - parent relationship is valued.
A survey was sent out regarding Distance Learning vs. Hybrid Model. Hien asked us for suggestions on Distance Learning. About 99% of kids are showing up every day. There are concerns about interruptions. Some ideas to lessen them include: keep cameras on, no meals during class time, possible distraction of pods (other kids nearby are in different classes), make the teacher's screen big so don’t get as distracted by other kids (unfortunately, there’s no option to only show the teacher and not classmates), wear appropriate clothing. Teachers should be clear about the protocol within the group. Email the teacher if problems with the classroom, email Hien with ideas and feedback on structure.
If the hybrid model is deferred, those kids would work with a teacher, maybe not the same one, and class would mirror what is happening in class. Many factors are still being figured out. What does distance learning look like? Will they have access to the teacher? How does the teacher check in with the distance kids? How do we balance learning and support? Feedback from other schools doing the hybrid model is that parents need to be very present on days kids are home.
It is unknown if classes will go on field trips this year, all are currently on hold. PTO typically covers much of the cost for these trips.
Some other ways for the PTO to financially support distance learning include blue light glasses or Chromebook screen covers if we stay in distance learning. Nate will research the screen covers. Families could opt out if they want to fund their own screen covers, we could offer at a discount.
Treasurer’s Report & Budget Review: Raughley Koehler
Current balance is $6,196. Last year we raised $2171, mostly from the Tamale fundraiser. We returned a donation from a Summit Swirl fundraiser as an act of support for our community. We received $643 direct support, $44 from Amazon Smile.
We are working on a tax issue. In 2017, someone filed payroll taxes using our EIN and we have fallout from that. Thanks to Susie for dealing.
We need to add Susie Overall as a cosigner on the PTO US Bank checking account, we will do this next week.
In the past, the Silent Auction and Kermes Dinner held during Open House was our biggest fundraiser bringing in around $6,000. This didn’t take place last spring so we don’t have that income, however we didn’t have the expenses of field trips. Unsure if we can hold this event this year.
Carrie Haines and Nate Melen offered to co-chair the Fundraising Committee. They have full support of PTO volunteers.
Other fundraising ideas - online silent auction, virtual Zoom live auction, tamale fundraiser. We also have a direct donation link on our website. If we come up with a specific fundraising need, it may be easier to solicit direct donations for those items from parents and the community. It’s hard when we don’t know what we need.
On September 28th we’re having a fundraiser at Panda Express. Information is on our Facebook page and in the Cougar News.
Grocery Outlet is offering a new program. Before checking out, mention that you support ACMS and they will give the school 5% of the sale.
In the past we sold school supplies kits at Cougar Days. This year the PTO purchased Cougar string bags distributed at materials pick up. ACMS funded school supplies.
We have 20 Disneyland one-day passes through their donation program. We typically put these in the Silent Auction as we as holding a fundraising raffle. These expire 9/2021. Since Disneyland is closed, we’re assuming that this date will be extended, Susie will research.
We would like to set this up. Will post to Facebook to see if we can get feedback from parents and students on what they want. Some ideas include buffs, beanies, hoodies, t-shirts. Susie will check with Mrs. Blaylock who heads Associated Student Body (ASB) to ensure we’re not impeding on their spirit wear sales.
Nate - has worked with Tahoe Basics while at Donner Trail, will send more information. Kim Ligman - had an online store for Truckee Elementary. Kate Byus has a company called Twin Forks that does spirit wear. We will look at options and pricing, and make some decisions.
New Business, Questions, Suggestions, Thank Yous, Board Members:
Co-Leaders - Susie and Celli. Treasurer - Raughley. Secretary - Jenny Suh. Digital Manager (Facebook, newsletters, website, etc.) - Susie. Co-Fundraising Chairs - Nate Melen and Carrie Haines. We need chairs to organize things such as Open House, Staff Appreciation, Spirit Wear, etc.
Excellence in Education is doing a Register Roundup at Mountain Hardware. Let’s help get the word out!
Next Meeting: October 10th, 2020 at 10 am via Zoom
Adjourn: 11:15 am. Thanks to everyone for showing up!
Welcome / Sign in / Intro: Attendees: Stefanie Deuber, Raughley Koehler, Susie Overall, Yvonne Moore
Treasurer’s Report: We have $7,776 in the bank, leaving things in a good position for the start of the next school year.
Budget Items: Budget meeting for next year to be in August when we know the status of school format due to COVID-19 and social distancing. We likely won’t have things such as potluck for Staff Appreciation, Kermes dinner, etc. but we can still fund. Things will need to be prepackaged and not donated.
School Supply Kits: We plan to purchase supply kits for the upcoming school year and will store them if they aren’t needed/used for 2020/21. If in-person school starts in the middle of the school year we will open them up for sale. Once we receive approval on the list of supplies from Mrs. Larson and/or 6th grade teachers, we can submit the order to Office Boss. Susie will follow up with Mrs. Larson for the list. Susie to research ACMS string bags - Where did we purchase those in the past? Would this be in conflict with bag sales from life long fitness (P.E.)/ASB? Another idea is to provide masks for all students, but would need guidelines from the school district.
Tax Issue, Tax filing for enrichment teacher, PTO annual tax filing: Yvonne filed the Statement of Information form for updating current entity information with the CA Secretary of State office. The form won’t need to be done for another two years. Yvonne brought up the status of the IRS back tax letter. We need to file an amended 2017 tax return stating we didn’t pay anyone, since someone used our tax ID back then. Susie verified that we have never paid anyone on payroll in 2017 with Stephanie Bragg. Stephanie Bragg called the IRS when she received the similar form last year and they had told her the notice was “sent in error”.
We need to figure out how to deal with payments made this past school year to the Spanish teacher, she filled out a 1099 form. Susie will talk to Erin White to see how they manage the Glenshire Enrichment Classes. ACMS taxes need to be paid in December. Anything $600 or more needs to be reported.
Thank You Notes: Courtney Murrell, Rosa Davis for Honor Roll Breakfast coordination.
Adjourn: THANK YOU to Yvonne and Stefanie for all you have done for the ACMS PTO!! You are amazing and we will truly miss you!
Welcome: Attendees: Yvonne Moore, Stefanie Deuber, Yvonne Moore, Raughley Koehler, Celli Baker, Hien Larson
Making plans for virtual promotion for 8th graders. Working with the District to see what is possible.
Virtual CTE and STEAM Fair on May 29, noon - 3:00 p.m.
No 3rd Trimester Honor Roll due to access and equity.
Mrs. Larson and Mrs. Dewald have done 50 home visits where they drop off books, school supplies and offer support, and gift card donations from staff and another donor.
Librarian is distributing books. Mental health support is available.
Yearbooks are being sold online until May 29th. They won’t be ready until the end of June, will have to determine distribution.
President’s Update: We have enlisted the help of an ACMS parent to help with our tax issue. Apparently, someone else used our EIN number in 2017, causing tax liability for our organization. Will update.
Treasurer’s Report: Our balance is $8,818. There are many end of year events that were cancelled that we usually pay for. We have received money from Amazon Smile and Box Tops. We returned money received from Summit Swirl for the fundraiser as we want to support the small businesses who support us.
Open House Silent Auction: Cancelled, will not affect next year’s budget because grade level field trips were cancelled.
Staff Appreciation Week: The PTO offered free Zoom work out classes courtesy of The Bar Effect, gift cards to local businesses and wrote thank you cards. We treated the kitchen staff to lunch.
Board Members for Next Year: Susie Overall and Celli Baker will take on co-leadership roles. Raughley Koehler will continue as Treasurer. We will ask others who have expressed interest in being involved about what they’re willing to do next year and open it up to other parents. If we could get commitments for volunteers to chair specific events, such as School Supply Kits, Open House, Tamale Fundraiser, Staff Appreciation, Movie Nights, Open House Silent Auction, etc. it makes it easier for all.
School Supply Kits: We will continue with this regardless of uncertainty, we can store for the following year if needed. Stefanie will start us off by emailing Office Boss, and emailing Hien to ask teachers to see what supplies are needed. Susie and Celli will then take over. Raughley suggested we ask Office Boss if they’re willing to offer extra a la carte supplies at cost or a reduced rate to ACMS students. We could offer the kits at cost to students, give the option for donations to help others.
Disneyland Tickets: The tickets we currently have expire in October, 2021. They are in the safe at school. Depending on when Disneyland opens, we will need to come up with a fundraiser to determine how to distribute these.
THS Boosters antique show: This has been cancelled for summer, 2020. We need to remember this event for summer 2021. Adjourn 11:45 am
"If the world is going to get better, it's going to be up to you" Barack Obama to Graduating Seniors
Alder Creek Middle School
Purpose: PTO Meeting
Date: February 13th, 2020
Attendeels: Hien Larson, Susie Overall, Yvonne Moore, Raughley Koehler
Time/Location: 7:40am – 9:00am, ACMS Staff Lounge
Next Meeting: 03/19/2020
Meeting Chair: Yvonne Moore
Welcome / Sign in / Intro
Introductions, adopt meeting minutes from last meeting
PTO & ASB
Annika and Sofia -
Valentine items: They have been selling (stuffed animals, etc.), and are delivering today.
Dance: Need to submit song request list to DJ earlier. 330 people attended which is a bit higher than usual.
Green Team: Rally people around Earth Day.
Upcoming: Talent Show
Mrs. Larson -
8th Grade Parent Night at Truckee High School - Next one is March 3rd. Received notice of the first meeting really late. PowerPoint will soon be available online on THS counseling page. THS counselors are coming to ACMS on March 11th to work with students on schedule.
“Like” Movie at THS on March 10th - Strongly encourage parents to attend. Topic is social media and technology, and its effect on our kids.
Sick Kids - Kids cannot come to school within 24 hours of fever or vomiting.
Honor Roll - Changes to Distinguished Scholar distinction and recognition coming up.
8th grade dance and promotion - date will be determined by upcoming snow days.
Thank you to the team for efforts on Summit Swirl and Tamale fundraisers.
Account balance is $9,727.
Reviewing our non-profit status for taxes. Received an overdue tax notice from 2017. We are going to look into finding help from a professional. Susan Phebus (previous ACMS principal) confirmed ACMS PTO had non-profit status set up while she was principal.
Need to 1099 the Spanish teacher. Talk to GES Enrichment Coordinator for assistance.
Silent Auction Committee
Open House is April 30th. Committee meeting is March 2nd, 5 - 7 pm, at Lift Workspace.
Movie & Game Night
March 13th. Proposed the movie Maze Runner, we need to buy this (Susie). Wear your onesies. Yvonne to buy snacks, napkins, etc. at Costco. Pizzas from Safeway. Need volunteers, will send out Sign Up Genius. Will advertise w/ eblast, ASB Bulletin, Cougar News. Ask Mrs. Larson which games we can have available. Raffle off movie dvd, find some other small items.
We have five Disneyland Parkhopper tickets. They will be placed in the Silent Auction. To obtain future tickets, we need to submit photographic evidence of parents, teachers and students working on events, fundraisers.
Open House Silent Auction
Need to start submitting requests for donations now to some organizations which need more notice, such as Squaw, Northstar. Items should be for NEXT year since this season will be coming to a close.
Tamale Touchdown Fundraiser
HUGE success! Earned $2,479 from 42 donors (donation range $7 - $500), net was $2,211after paying for tamales. We will keep this fundraiser
Panda Express - March 4th, minimum day. Eblast will be sent out. ASB to include in their bulletin. Add to Cougar News.
Summit Swirl - February 7th. Waiting for an update on success.
Staff Appreciation Week
Week of May 4th. Discuss ideas. We don’t have money in the budget for this. Look at things that don’t cost much, such as parents bring in treats one day, bring in coffee all week. Don’t want to burn out parents by asking for too much.
Two scholarships for Spanish class were awarded, funded through the $20 additional tuition fee for each participating student.
Excellence in Education grant cycle is coming up April 9th.
Board Members for Next Year
Who is moving on, which positions do we need to fill
Date: January 23rd, 2020
Time/Location: 7:40am – 9:00am, ACMS Staff Lounge
Next Meeting: February 13th, 2020
Meeting Chairs: Stefanie Deuber, Yvonne Moore
Welcome / Sign in / Intro: Call to Order: 7:45 am. Attendees: Susie Overall, Jenny Suh, Katie Flynn, Raughley Koehler, Celli Baker, Stefanie Deuber, Yvonne Moore
Principal’s Update: Mrs. Larson
- Minimum days today and tomorrow.
-Teachers will be meeting with North Tahoe High. Topics include calibrating grading and reporting system, creating equity in learning, special ed and nurtured heart learning.
-Resources on vape education was included in Cougar News. Athletes Committed are going to come to speak to all students.
-Lost and found is overflowing and will be donated. Please encourage parents to come in and look through. We can ask Joslyn Brown to set up all items so people can see everything. Set everything out for Open House.
-Grizzly Ranch will be in May, class will be split in two sessions.
-Harvest of the Month has been reimplemented, cafeteria is helping prep.
-Dance Friday, February 7th.
-Wellness Fair, March 11th.
-Middle School will go to Sierra College for a day, March 27th. Students can start taking classes at Sierra College which will count towards college. On March 10th, High School counselors will be working with kids on classes. High School Parent Night will be after that.
-ELAC Meeting March 19th, 6 pm at Truckee High.
President’s Update: Stefanie
Fundraising Meeting February 26th, focus will be on Open House.
Treasurer’s Report: Raughley
Currently we have $7,463 in bank. We were able to sell donated Northstar lift tickets. Things are looking good. Received $118 from Box Tops. Link for smile.amazon.com needs to be encouraged, we receive .05% of purchases. Susie submitted and we were accepted as a Confirmed Charity by PayPal which reduces our fees to 2.2% + $.30 per transaction (encourage people to donate via check or cash). Constant Contact is $45, Susie will see if we can get a reduced price for this.
Silent Auction Committee
Open House is April 30th. Committee meeting is February 26th, 5:00 pm at Lift Workspace.
Movie Night/Disneyland Raffle
Movie Night is set for March 13th. Movie idea - Back to the Future. Kids can wear onesies or 80’s costume. We can have a prize for best costume (i.e. $25 to Summit Swirl). Buy snacks from Costco. Pizzas from Save Mart. Encourage students to bring water bottles. Sell LaCroix waters. Will send out Sign Up Genius to ask for volunteers. Advertise w/ eblast, newsletter, Cougar News. Sell Disneyland tickets in advance and at the event. We will also have games.
Class begins January 27th. Need to follow up on payments.
Tamale Touchdown Fundraiser
Donations will be accepted until 3:30 pm on January 30th. Winners will be drawn and notified January 30th at 5 pm. They may pick up tamales at school on January 31st starting at noon. So far we have around $400 in donations. We will ask ASB to include in daily bulletin.
Panda Express Fundraiser
Will be held March 4th (minimum day) during their business hours. Eblast will be sent out, advertise in Cougar News. Have ASB include in daily bulletin.
Valentine’s Day - “Love Your School”, sign up for Amazon Smile, donate to PTO eblast, Peachjar. Summit Swirl fundraiser February 7th after the dance.
Raughley looking in to ideas for ACMS hoodies, t-shirts, hats through W & T. They are waiving fees. Set up online ordering. Ask Hien and Jennifer S. if they have looked into options as well.
Next Meeting: Thursday, February 13th at 7:45 am in the Staff Lounge at ACMS
ACMS PTO - Fundraising Meeting
January 15th, 2020
Attendees: Susie Overall, Yvonne Moore, Stefanie Deuber, Celli Baker
Upcoming Fundraising Events:
Tamale Fundraiser - Donations due January 30th at 3:30, Susie will draw winners January 30th evening using spreadsheet and random number generator. Donations are low, need to advertise more. Since we have to pay $18 for each tamale dinner, we’re hoping to break even at this point. Will be in Cougar News all month, sending out reminder email to all parents on January 29th.
Movie Night/Disneyland Raffle - March 20th. Raleigh is planning. Need to pick a movie. No charge for entrance. Selling snacks and raffle tickets for five on-day Disneyland Parkhopper tickets for $5. Start selling raffle tickets online with PayPal link a month before - February 20th. Start advertising in February. Some snack ideas: popcorn (need little popcorn bags), cookies, pizza, drinks, chips and candy (if allowed by the school?)
Open House Silent Auction - April 30th. Need to start planning, set meeting for committee on February 26th at the Lift Workspace. Yvonne to work on letter to homerooms with a list of themes. Parents can choose from any of the themes rather than being restricted. Themes will be more high quality and applicable to middle school age students. We are going to encourage parents to donate services and items to which they may access, for example gift certificates for activities, restaurants, events, services (carpet cleaning, beauty, spa, etc.), ski rentals or tunes, lodging, etc. Stefanie will distribute spreadsheet of items we had in the auction last year and assign committee members to follow up with businesses. We can also expand our region of solicitation requests to include Reno, Tahoe City, Graeagle, Squaw, Northstary, etc. Yvonne will work on donation solicitation letter. Susie will order additional bid sheets, thank you cards and will procure plastic display stands. For item display and bid sheets, we brainstormed ideas for better presentation - peg boards, using the stage, more tables. For baskets, we will explore options at the dollar store rather than buying baskets or using bags.
Other Fundraising Endeavors:
Spirit Wear - Sell items with “Alder Creek” logo. Jennifer S. and possibly Jenny S. to explore?
Embroidered Jeans - Suggest having a few of these sessions as silent auction items.
Scarves - For sale in the office and will sell at Open House.
Restaurant Fundraisers - Explore options. Panda Express (Susie requested fundraiser for February 5th, minimum day). Rubicon Pizza. Summit Swirl. El Toro. Need a PTO member to take on this task.
Credit Card and Payment Options - We pay a lot in fees to PayPal (2.2% + transaction fee for our nonprofit). Explore other options before Open House. Ensure we’re set up as nonprofit in Square. Cheddar Up. Venmo. Pass fee to buyer as convenience fee for using a credit card.
When approached with a fundraising idea, or a presentation by someone requesting the PTO’s support, the person presenting should work with a board member before the meeting to limit time spent on the presentation during the meeting. We need to keep within the time limit of our agenda.
Upcoming PTO Meetings -
Next Silent Auction Committee Meeting -
ACMS PTO Meeting 12/12/19
Call to order 8:52am
In attendance: Yvonne Moore (took minutes), Raughley Koehler, Jenny Berger, Hien Larson, Rosa Davis, Stacie Krenicki, Sophia Barr (ASB student rep)
Green Team/Eco Action Club meets Fridays during lunch, for 6th grade and for 7th/8th grade. Small turn out so far, announcing in bulletin and putting up posters to attract more students. Raughley suggested bringing in an interesting speaker to attract more students. Harvest of the Month starts in January, leadership prepares food and will pass out during break and lunch, Jill from hospital assisting. Dance was postponed from last week until this Friday, 12/13, due to weather. PTO requested ASB include an announcement in bulletin regarding PTO selling scarves at the dance as a fundraiser. Sofia will try to get into bulletin but in the future bulletin announcements need to be turned in a few days ahead of time. The school Olympics are next week.
New system coming in for security called “Raptor” where any guest coming to campus required to check in with an ID. System currently being used at other schools in the district.
TTUSD budget: Shortfall for next year $725,000. Dr. Leri is working on the budget shortage so cuts don’t impact students, e.g. administrative conferences or other discretionary expenditures will be cut.
Vaping: There have been a few parents from 7th grade emailing Mrs. Larson concerns. A few students had shared an Instagram that had vaping. Counselors have been educating students. Plans are in progress for “Athletes committed” from high school to come talk and present to each grade separately, starting with 6th grade. Consequences for first time is usually education, second time suspension but depends on circumstances. Some kids pretending using “Smarties” candy. Parents need to take an active role (check their student’s backpacks, social media, and have open conversations). Parent education night being organized.
Internet usage: Whenever anyone accesses the school wifi, they have to log in as a guest and have to accept terms (including safety instructions) each time. New system does not allow apps like ‘Incognito’ and games. Email alerts sent to administration when students trying to access unallowed sites. Some students will eventually get blocked for violations. Lunch time electronics usage is allowed in library and tech lab because those are safe places for students. This is allowed in high school so middle school has the same option. Students can make other choices in the library like reading or playing chess.
November Meeting MInutes Approved
Raughley motioned, Stacie seconded, all approved.
President’s Update (Yvonne)
Yvonne emailed Mrs. Larson with Parent concerns from last meeting and will continue to communicate parent concerns with her as needed. Mrs. Larson addressed the concerns in her report. Further concern: Free time on screens in classrooms when class work is completed. Yvonne will confirm dates for Honor Roll Breakfast.
Raughley submitted federal and state annual tax reports for ACMS PTO nonprofit. She will train someone for next year. Budget same as last month. Silent/passive financial support is nice, e.g. Amazon Smile donations. SWEP is a lot of money in our budget, find ways of increasing student participation.
December 13 is make up date for dance. Stefanie D, Edyta (and son), and maybe Jenny Berger will be there for PTO to help sell scarves. Scarves were made and donated by Edyta for PTO to sell as a fundraiser for $10. PTO to come up with ideas to sell stuff at dance that does not compete with ASB selling food. Some ideas include Sierra Essentials lip balm. Raughley will email Mrs. Blaylock asking for future themes so we can sell non-food items.
March 13. Need to choose a movie, PTO please brainstorm a movie, Star Wars? Find out what age range we can show. Popcorn machine was challenging because of transport. Do we buy one? Split cost with ASB so they can use at dance? Where to store machine if purchased? Raffle Disneyland tickets at movie night. Have games (Jenga, ping pong).
Second session starts in January with Mrs. Adams. Cost will be $120. Raughley suggested having high school students that are native speakers come volunteer to fulfill their volunteer hours. Sign Up Genius out in January.
Spanish Enrichment, Honor Roll Breakfast, Touchdown Tamales for Superbowl. Have separate meeting to brainstorm fundraiser ideas. Meeting can be in the evening in town somewhere.
Alder Creek Middle School PTO Meeting
Time/Location: 7:40am – 9:00am, ACMS Staff Lounge
Next Meeting: December 12th, 2019
Welcome / Sign in / Intro
Introductions, adopted meeting minutes from last meeting. Attendees: Yvonne Moore, Jenny Suh, Raughley Koehler, Stacie Krenicki, Celli Baker, Jennifer Standteiner, Edyta Myer, Stefanie Deuber, Rebecca Meyerholz, Hien Larson, Susie Overall.
PTO & ASB
Annika Overall and Sofia Barr attended. Wellness Club - nobody signed up for this, so it’s being done in Leadership. Every Wednesday they put a wellness fact in the bulletin. Thinking of starting Harvest of the Month again. Green and Clean card - leadership hands out to students doing green activities, such as picking up trash. Starting a Green Team with SWEP and approved the funding. Dance coming up December 6th. In the past, PTO has come in and set up a table during the dance to raise money by selling items such as friendship bracelets, stuffies, etc.
We can put things in the leadership bulletin that we want to communicate.
Principal’s Update - Mrs. Larson
- Dance on December 6th: Only ACMS students. DJ’s soundboard was broken, will be fixed.
- Independent Study: This is a valuable option. Takes a long time for teachers to put together, students need to turn work the day they return. The contract is discussed with the student, it’s their responsibility to give form to each teacher before they leave. Need to fill out contract at least a week before they leave. If work isn’t done, it impacts attendance for the school and district.
- Calendar Committee: Surveyed parents, teachers to set up calendar for the upcoming years. Was voted to have school the days before Thanksgiving but keep Ski Skate Week. They did vote to start after Labor Day.
- Staff thanks the PTO for the amazing conference week meals!
- ELAC meeting tonight at the district office. They are happy to continue doing the Kermes dinner for Open House and offered to do another (for example tacos at movie night).
- Grizzly Ranch field trip for 6th graders will be in May.
PTO insurance: Only $50 per year (school year or calendar year?) through District (Todd Rivera). Some rules - such as no bounce houses, doesn’t cover board embezzlement.
Tax filing: Stephanie Bragg will train Raughley on how to file.
Spanish Enrichment: Reini said that Mrs. Adams will confirm by December 1st if they would like to continue.
PTO Summit: School District invites PTO leaders to gather to share information. Theme was “Back to the Future” - comparisons between now and 2011. Our schools have received many awards. Went over bullet points from mission statement on what district is doing well and where there are opportunities. For ACMS, seems there could be more integration with our communities. This district is facing an upcoming deficit in the budget. Cuts they are considering are in places that do NOT affect kids. Mrs. Larson was the regional principal of the year! Dr. Leri is embarking on his listening and learning tour. December 5th, 5:30 - community update on facilities by Dr. Leri at Truckee High. Discussing Measure U.
Points of concern: TTUSD budget, post link to presentation on budget & facilities to website, vaping issue.
Conference Week Staff Meals
Staff was very grateful for the meals! We needed to purchase additional food. We are reviewing what else we need and adjusting the sign up accordingly. We had too much of some things. We are also moving days around so leftovers from one day can be used for another day. Jenny Suh - suggested we have a place for parents to donate money to put towards food and supplies. This will capture parents who don’t have time to bring something in. Calli - suggested we set up a place outside the school where parents can hand donation to us rather than having to park and bring things in, such as in front of the school.
Perhaps we do this again during Staff Appreciation Week (week of May 4th). Stacy and Celli offered to help with this.
Presented by Raughley. Reviewed profit and loss statement for recent endeavors. Those that cost money include meals for staff appreciation week, honor roll.
SWEP - We are funding half of the SWEP program ($450), ASB will be funding the other half. Approved.
Spanish Enrichment Class Scholarships - We have $200 in the budget for this. Approved $90 grant request for scholarship. Discussed raising the price a bit for next semester to fund scholarships.
Snacks for Students - Request from Mrs. Alexander. Students are coming to school hungry as they’re not eating breakfast. Need easy things such as bars. Raughley made motion to spend $25 on bars, Yvonne seconded, approved. Stefanie to match with another $25. Celli will buy bars.
Jeans - having this after school didn’t work, kids had to leave. Parents need to be involved as they are paying for them. New idea is to have a weekly raffle of jeans that Edyta makes. Edyta can make scarves to sell at the dance. Or these can be silent auction items or sold at the silent auction.
Amazon Smile - Untapped resource. Will send out notification before Thanksgiving to remind everyone to use smile.amazon.com and select “Alder Creek Middle School” as their beneficiary.
Giving Tuesday - Suggest giving to Alder Creek PTO.
ACMS Ski Swap - Bring in cross country ski gear as well as downhill skis and snowboards.
Photo Shoot - Yvonne Moore has overseen these at Glenshire with success. $125 each ($75 to photographer, $50 to ACMS). 8th grade portrait photo shoot in the spring.
Book Faire - Perhaps involve Word after Word. Committee of Jenny to research.
Spirit Wear Sales - Hooded t-shirts ($32), long sleeve t-shirts ($18). Jenny, Celli and Jennifer to research.
Calendar of Events/Event
Ideas for Upcoming Year
Honor Roll Breakfast: January, Rosa Davis and Courtney Murrel. Tentatively set for January 14th - 17th.
Future meetings will be second Thursday of the month, 7:40 - 9 am. Raughley motioned, Rebecca seconded, passed. We will have our next meeting on December 12th. Meeting adjourned at 9:20 am.
Alder Creek Middle School
PTO Meeting Summary
October 17th, 2019
7:40 am, ACMS Staff Lounge
Welcome and Introductions. Meeting Attendees: Susie Overall, Yvonne Moore, Val Fletcher, Stefanie Deuber, Edyta Meyer, Rosa Davis, Celli Baker, Raughley Koehler, Jenny Berger, Stacie Krenicki, Katie Flynn, Lori Clemente, Emily Rubio, Jennifer Standteiner, Hien Larson
Principal’s Update, Mrs. Larson:
First Trimester Progress Reports are coming out this week.
The Site Council meeting is next week, October 24th at 7:15 am. There is an ELAC Committee meeting today, October 17th.
Discussion on Digital Management Resources - blocking phones, checking screen time. Propose a possible presentation by Athletes Committed. Kids tend to listen to them, perhaps they could come and talk about digital management.
Boys’ Basketball teams are being posted today.
Parent Conference Week is the last week of this month. Parents and students will meet with their Foundation teacher. The focus is on self advocating - students need to be responsible for their learning.
Grading - benchmarking vs. standard reference. There’s a committee to determine what to do.
Associated Student Body (ASB): Emily Rubio attended our meeting - thank you!
The ASB is starting a Wellness Club on Wednesdays with Jill Wessler from TFHD. They will add tips to the daily bulletin. The Green Team - SWEP could help get this started.
The recent dance was the largest ever, with over 500 students.
President’s Update, Yvonne Moore:
Spanish Enrichment - the PTO helps sponsor this class. It is intended for more advanced Spanish speakers. This after school class will be held once per week each trimester and is run by Sarah Adams. We will review the need for scholarships and consider increasing the cost.
Cross Country Concession Fundraiser - we took this task over from ASB. We earned $240 for three hours of selling. We will do this again in the spring, we can consider increasing prices and adding more items.
Honor Roll Breakfast - Courtney and Rosa did a great job organizing, it ran smoothly. The PTO spent $89 on coffee etc. and parents provided the food. The next breakfast is for first trimester 2019-20 and will be in January.
Conference Week Staff Meals: We provide meals all week for the staff during conference week, October 28th - November 1st. Teachers have a long day without lunch so we help. The Sign Up Genius link will be in next Cougar News. We will send out a reminder to sign up on October 24th.
Budget Review: The PTO Board met for four hours to create the budget, we now have something to follow. The biggest expense items are buses for field trips. The 6th grade field trip may be less as it’s closer (Portola) and they’re splitting classes - drop off and pick up could overlap the two groups. Wild Island for 8th graders is a tradition, students look forward to this. We need to ask for more money from parents, the amount ($35) hasn’t changed for years. We will also add an item “Sponsor a Buddy” to collect money for scholarships. The goal is that everyone is able to go.
Taxes - we have filed these, Stephanie Bragg will help with this year. We don’t need to hire an accountant.
Insurance through PTO Today - we can get this through the District for $50 instead of $450. Any liability at events on campus is covered. We’ll get proof of insurance from TTUSD so we have have this available. We will confirm at PTO Summit event in November.
Grant Requests: Any reimbursement requests or grant requests need to go through the Google Form.
SWEP Funding - $900 for programming which includes eco club, family science night, and field days for 7th and 8th graders. We will request the possibility of sharing this expense with ASB. Susie motioned, Stacie seconded. Voted to pay for ½ of this for now.
Snacks for students - Megan Alexander said some students are coming to school hungry and asked if we can help supply snacks. She said they aren’t hungry when they have to get up so early and end up not eating. Some ideas - buy items from Costco, ask parents to supply more snacks, make sure parents know about breakfast served at school, approach parents to donate via Sign Up Genius. Megan will provide us with a list of items she would like. Celli has a contact with Whole Foods wholesaler, she can possibly get us a big discount with them.
Spanish Enrichment Scholarship - Reini Jensen to submit grant request. We should budget for two kids per semester. We will also ask parents for additional donations. We will speak to Mrs. Adams to see if she’s willing to take on some pro bono work if we also provide scholarships.
Edyta Meyer - Embroidered Jeans. Edyta does embroidery, she has the machine. Jeans must be prewashed and new. Seams will need to be unstitched. $30-$40 for “plain”, more for intricate designs. Edyta is donating her equipment and time, she will work with parent/student on what they want. She can also do holiday scarves. Tuesday November 12th at 2 pm - Edyta will come to school with samples and set up a table for display and sign ups. Raughley, Celli, Edyta and Jennifer S. will work on this.
Touchdown Tamales Fundraiser - Tamale raffle for Super Bowl, need to find out if tamale maker is willing to continue to support this.
Calendar of Events/Event Ideas for Upcoming Year:
Movie Night - Schedule for Friday, December 13th? Possibly pair with Kermes dinner and Disneyland Fundraiser. Coincide with a night parents can shop or dine out.
New Recess Equipment: Tabled due to time constraint.
Adjourn: 9:20 am
The next meeting will be Thursday, November 14th at 7:40 am in the Staff Lounge.
The next PTO meeting is Thursday, November 12th at 10am via Zoom.