Alder Creek Middle School PTO Meeting Minutes
June 4, 2024 Raley’s One Loft, Truckee, 6:00pm Present: Laurie Kuntz, Hilda Vazquez, Brandy Christensen, Chandler Bertoli, Jill Cox, Hien Larson, Saira West, Dyan Johnson, Kate Lord, Yvonne Moore Quorum Present?: Yes Welcome/Intro, Laurie K.: -Meeting called to order at 6:15pm. -Adopt May 2024 meeting minutes ; MOTION to approve last month’s meeting minutes made by Hien L.; Saira W. seconded, passed without dissent. Treasurer’s Report, Kate L.: -Silent Auction brought in $9450. KERMES dinner brought in $2150. Grocery Outlet has donated $2319 this year through receipt percentage program. Reviewed some expenses for each grade. Principal’s Report, Hien L.: -Thanks to the PTO for helping with field trip transportation. 7th grade had field day and headwaters. 6th grade will go to the airshow. New Business, Laurie K.: -PTO calendar: meetings - stick with first Tuesday of the month? Alternate between morning and evening? Evenings at Raley’s? Hilda suggested one or two virtual meetings. Two meetings to be combined with ELAC. For combined meetings, late October works for site plan timing, and April works for Open House planning. All thought the first Tuesday of the month still works (avoiding the same day as Truckee High Boosters meetings), and we liked alternating between morning and evening with evenings at Raley’s. -Budget for next school year: preliminary meeting with Hien, Laurie, and Kate. Increasing teacher grants, adding an additional assembly to fund, increase SWEP funding to increase programming, increase field trip budgets since transportation costs have gone up so much. We are nixing spirit wear since our time and effort is better spent elsewhere. Will continue with tamale fundraising. Will concentrate on sponsorships, and open house silent auction/Kermes. -ELAC: Laurie asked Hilda to translate PTO minutes at ELAC meetings. -Sponsorships: started an electronic folder for fall 2024 -Board Positions: MOTION to elect Brandy Christensen as Vice President made by Hien L.; Kate L. seconded, passed without dissent. Saira and Yvonne are graduating, Laurie K. will stay as President, Kate L. will stay as Treasurer, Brandy Christensen is going to be Vice President, Jill C. will continue to take care of Social Media, Hilda V. will continue as the ELAC representative. Hoping an incoming parent will take on the secretary position. -8th Grade Promotion Event: Donations are being collected from the 8th grade parents, Raley’s is donating some food, Tahoe Forest Hospital District donated $1000, West Orthodontics donated money for the photo booth. -Thank you to Saira and Yvonne for their service to this year’s PTO board. PTO gifted potted flowers from Chandler of Alpine Charm to Yvonne, Saira, Hien and Laurie. Meeting adjourned at 7:05pm by Laurie K. Next Meeting, TBD Minutes Submitted by Secretary, Yvonne Moore
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Alder Creek Middle School PTO Meeting Minutes
May 7, 2024 Raley's One Loft, Truckee, 6:00pm Present: Hilda Vazquez, Brandy Christensen, Jill Cox, Hien Larson, Yvonne Moore, Laurie Kuntz Absent: Kate Lord and Saira West Quorum Present?: Yes Welcome/Intro, Laurie K.: -Meeting called to order at 6:09pm. -Adopt April 2024 meeting minutes ; MOTION to approve last month’s meeting minutes made by Hien L.; Brandy C. seconded, passed without dissent. Principal’s Report, Hien L.: -Thanks to PTO for teacher appreciation week; lunch, straw hat gift, breakfast, sweets, bucket, etc. -Active end of the school year. CAASPP testing is starting next week. Kids need a charged Chromebook every day, a good night’s rest, and a healthy breakfast. Testing is about an hour per day. The wellness center will have extra outdoor activities to keep them active. All grades will have a beach day. 8th grade will go to a Reno Aces game and have an awards night before graduation. 7th grade will have the Headwaters field trip. 6th grade go to the airshow. Leadership has a field trip to Sand Harbor. All grades Talent show on 5/30, students’ tryout. Treasurer’s Report, Laurie K.: -Grocery Outlet donation from percentage of receipt program going well. -Kermes brought in over $2000. Laurie gave thank you chocolates to the admin staff and Ivana for helping to organize. Staff Appreciation Week, Laurie K.: -Laurie requested to increase the budget to $2000 (around $25 x 75 staff) since inflation is increasing costs. A MOTION to increase the budget to $2000 for Staff appreciation week was made by Hien L.; Jill C. seconded, passed without dissent. -Kristen Cooksey organized the week and Brandy C. helped. Brandy mentioned more sides were needed for the lunch next year. Silent Auction, Laurie K.: -Taking place now. Didn’t do baskets this year hoping that parents would bid more on the silent auction. Might decrease a few opening bids for items that haven’t been bid on, the day before the auction closes. Hien will send a text blast Wednesday and Thursday to ACMS parents reminding them about the silent auction. Grant Requests, Laurie K.: -Assembly from Kevin Bracy went well. -Grant requests from Pam Hamilton. 1) $450 for Headphones to use for testing for all 6th grade students (about 200 students). 2) $100 for multiple scissors that cut cardboard. MOTION to approve both of Pam Hamilton's grant requests made by Yvonne M.; Hien L. seconded, passed without dissent. 8th Grade Promotion, Laurie K.: -Planning committee has been meeting and things seem to be going well. -Yvonne requested the budget be increased for the current 8th grade promotion event if needed, since the current 8th grade class only used about $600 of the $2000 in the 2022-2023 PTO budget for their field trip, and used $0 from the 2021-2022 PTO budget due to COVID restrictions. The group agreed the budget should be increased if needed. Other Business: -Hilda works at Northstar transportation. Looking into helping with future TTUSD field trip transportation needs. Meeting adjourned at 6:50pm by Laurie K. Next meeting, June 4, 2024, 6:00pm at Raley’s One Loft, Truckee. Minutes Submitted by Secretary, Yvonne Moore MINUTES 4/16/24
ELAC Crossover Meeting at ACMS, PTO joined @ 6pm. PTO attendees: Brandy, Saira, Kate, Laurie, Hien, Hilda Vazquez (ELAC-PTO liaison) Hien Larson: Principal’s Update: -Excited to have a crossover meeting. Haven’t had one since before Covid. -The schoolwide assembly with Kevin Bracy was a big success. It was all about kindness and community, and it really impacted the whole school. Students and staff were all speaking the same language. Feedback from Bracy and his crew was that they couldn't believe it was the first day back from vacation, and the kids were all so respectful and engaged. Students wrote postcards and posters with positive messages that will be posted all over the school. -What does the PTO do? The PTO helps support Field trips for AVID kids. Today, we had a Site council meeting to review Excellence in Education grant requests from teachers. The PTO stepped up and paid for several smaller teacher classroom grants so that ExinED could focus on the larger ones. The PTO has also paid for the ELAC meeting dinners this year. If ELAC needs anything for the English learners' classes, they can ask the PTO. Ivana Cobos: Open House Kermes: -Last year, we served one plate: tacos, rice, and beans. The PTO helped pay for the ingredients and sold tickets for the plates. Most people wanted chicken tacos and/or rice and beans. Maybe we should add pozole, elotes, and jello this year. We need ELAC volunteers to sell food in shifts so that everyone can go to their kids' classes. I’ve already sourced tacos al pastor, pollo asado, ice machine for snow cones & water. Can we advertise the Kermes outside of ACMS parents so we make more money? Hien Larson: -Yes, Kermes will be outside so more people can gather. Kermes will be advertised in the principals’ newsletters at other TTUSD schools. Would be great to have more options. At Glenshire, there was a tamale and torta area. ELAC will have access to the kitchen. PTO will need to pay someone to monitor the kitchen. PTO will sell tickets. How many volunteers do we need? PTO may have to adjust the budget to accommodate a bigger, more elaborate kermes. Kermes will run 4:30-7. Classrooms open 6-7. PTO Meeting started at 6:52 PM Present: Laurie K, Kate L, Saira W, Hien L, Brandy C, and Hilda V (our new ELAC liaison!) Not present: Yvonne M Quorum present?: Yes Intro/Welcome: -The March 2024 meeting minutes were approved at 6:55 PM -Hilda Vazquez (has a 7th grader) volunteered earlier in the year to be a liaison between ELAC and PTO. Laurie will get her email and keep her in the loop of all of our happenings. Treasurer’s Report: -Kate reviewed the budget and all updates concerning finances and Hien provided receipts for reimbursements. Our current bank balance is $33,776.54 Spirit Wear -We were able to sell a small amount of spirit wear, but much remains. We are trying to brainstorm times to sell it successfully. Cougar Days is the best option, and it was discussed selling it at Spring Open Houses at the Elementary schools. -We decided that due to our overwhelming Sponsorship success, we don’t need to worry as much about other, smaller fundraisers (such as spirit wear) that take a lot of time and effort to run. Grants -2 Grant requests came in after the site council meeting today and were approved by Laurie Kuntz. Pam Hamilton asked for just under $100 to buy new scissors, and another one just under $200 to purchase headphones Staff Appreciation Week is being run by Kristin Cooksey. -Lifeguard hats with ACMS patches have been ordered and assembled by Yvonne’s contact at Tahoe Dave’s. -The Silent Auction starts the night of open house and will run until the following Friday. Yvonne and Erin have been collecting items. Only a handful of teachers have sent out the auction item request letter. -Hien has a tight Sunnyside connection and she will ask them if there is anyway we can get a meal donated. The sun hats were $1000 and will use up most of the money we had set aside ($1250) We have 75 staff members and the timing is quite tight between the Open House Silent Auction and Teacher Appreciation Week, so it will be hard to solicit $ donations from parents for both events back to back. -Hien also bought beach towels to go with the sun hats. -We have not paid for staffroom snacks recently, so it might be possible to transfer the money set aside for that to help cover some of these extra costs. The Flex fund is designated to cover reimbursements, etc after the budget closes. Graduation -June 18th at 6:00 PM is Graduation. It will be $20 per kid to attend the party afterwards. 165 graduates/ So far they have an ice cream truck, photobooth donated by West Orthodontics, Raleys has provided a $700 food credit, the Lion’s Club will have dinner (not big items, more snacky fun things like sliders), and Alex Tippet will be the DJ ($150) Meeting Adjourned @ 7:34 PM Next meeting, May 7, 2024, 6:00pm at Raley’s One Loft, Truckee. Minutes Submitted by President, Laurie Kuntz and Vice President, Saira West Alder Creek Middle School PTO Meeting Minutes
March 5, 2024 ACMS Staff Lounge, 7:45am Present: Laurie Kuntz, Kate Lord, Hien Larson, Yvonne Moore, Dyan Johnson Quorum Present?: Yes Welcome/Intro, Laurie K: -Meeting called to order at 7:50am. -Adopt February 2024 meeting minutes ; MOTION to approve last month’s meeting minutes made by Dyan J.; Kate L. seconded, passed without dissent. -Middle School parent orientation on 3/21, Laurie will bring ACMS PTO sweatshirts to sell. She will also give a quick PTO info presentation. -Tamales fundraiser was easy for PTO to organize and parents and staff like this fundraiser. Elvia helped organize. Treasurer’s Report, Kate L.: -Income; net $431 from tamales fundraiser. Band teacher Mrs. Tomasello used part of her donation fund for new band instruments. -Current bank balance is $35,033. Principal’s Report, Hien L.: -End of Trimester is this Friday. -Middle school parent orientation for parents of incoming 6th graders is 3/21, 6pm at ACMS. -Great volleyball and nordic season. -Parent night at THS for parents of incoming 9th graders is 3/14. Moved from original date because of snow storm. -High School counselors coming this Thursday to 8th grade math classes to help with HS scheduling. -Very active March: Two minimum days this month, wellness fair 3/13, PTO summit, zone concert. Grant Requests: -Rachel Koles, school counselor, requesting funding for a school assembly with Kevin Bracy; a motivational speaker who will focus on kindness and respect. Assembly will kick off kindness week. Speaker presentation will be for 50 minutes. Building on the assembly afterwards by creating a poster on a primary take away from the presentation. Kindness week begins on April 8. MOTION to approve funding for Kevin Bracy made by Laurie K.; Dyan J. seconded, passed without dissent. Meeting & Events Calendar, Yvonne M.: -No changes. Upcoming Events, Laurie K.: -Open House Silent Auction, To Do: A)Create a letter to parents, requesting creative donations through experiences (e.g. haircut, window washing, etc) B)Email homeroom teachers the parent request letter and have teachers forward it to their homeroom class’ parents. C)Revise donation request sheet. D)Create a Google form for parent donations. New Business, Laurie K.: -Budget amended; line item name changed from ‘Arts for the Schools’ to ‘School Assemblies’. -ELAC and Kermes dinner, Ivana is the ACMS staff contact. -Staff appreciation week headed by Kristin Cooksey. -Staff gift suggestion of straw lifeguard hats with ACMS logo. Meeting adjourned at 8:37am by Laurie K. Next meeting, April 9, 2024, 7:45am at ACMS Staff Lounge. Minutes Submitted by Secretary, Yvonne Moore Alder Creek Middle School PTO Meeting Minutes
February 6, 2024 Raley’s One Loft, Truckee, 6:15pm Present: Hien Larson, Yvonne Moore, Kate Lord, Laurie Kuntz, Nicole Mason, Hien Winter, Jenny Berger, Brandy Christensen, Jill Cox, Amanda Helm, Saira West, Katie Smith Quorum Present?: Yes Welcome/Intro, Laurie K: -Meeting called to order at 6:22pm -Adopt January 2024 meeting minutes ; MOTION to approve last month’s meeting minutes made by Saira W.; Kate L. seconded, passed without dissent. Treasurer’s Report, Kate L.: -Income; received $800 from Grocery Outlet (from percentage of receipts donation), received a new private donation of $2500 for the ACMS band. -Current bank balance is $35,449, $4,000 is specifically for band and cross country. Principal’s Report, Hien L.: -Superintendent is trying to use delayed start when possible, instead of a snow day. -Emphasizing the importance of student attendance. 20% of students missed more than 10 days last school year. It helps to bring in a letter from the doctor if the absence is due to an appointment. If absence is due to non ACMS sport, fill out a sports contract. Practicing good attendance now, prepares students for regular high school attendance, since one missed day in High School = two missed days (due to block schedule format.) PTO suggestion to add a reminder to bring in a doctor’s note on the ACMS ‘Parent Student Check In/Out’ Google form. -School dance this Friday, 2/9/24. Chaperones are still needed. On average 400 students attend. -Volleyball and Nordic teams are doing well. -High School Information night for 8th grade parents is February 29, 2024 at Truckee High School. -The end of the year, 8th grade Washington D.C. trip is not school sponsored. -LCAP survey closes this Friday, please fill out online. -Student leadership ‘Staff recognition program’ starts this week recognizing the ACMS counselors. -There are 4 or 5 new staff members and they would like to have flannel shirts from the PTO. Grant Requests, Kate L.: -None Meeting & Events Calendar, Yvonne M.: -No changes Upcoming Events, Laurie K.: -Touchdown Tamales: Rosa is making 12 dozen at $30 per dozen, 2 dozen will be raffled off for free to staff. Last day to enter is tomorrow. So far we have $400 donated. -Open House Silent auction May 2, 2024: We are not doing the baskets this year to help take the pressure off the teachers to collect items. Also hoping more parents will bid on auction items since they aren’t bidding on baskets. Will ask homeroom teachers to send a PTO letter requesting parents donate goods or services to the auction. Letter will include a Google form to facilitate donation collection. Committee volunteers, Yvonne Moore, Kate Lord, Erin Videgain, Amanda Helm, Brandy Christensen, Nicole Mason, Cortney Hadley, Delana Hubscher. Laurie K. will ask ELAC to host Kermes dinner at Open House. -Staff Appreciation Week May 6-10. New Business, Laurie K.: -Still have some spirit wear, sell at 5th grade ACMS parent orientation night. -Reevaluating how we effectively contact ACMS parents, e.g. Constant Contact emails, PTO newsletter, Cougar News, etc. PTO digital newsletter not getting many views, probably not worth the time going forward. Meeting adjourned at 7:13pm by Laurie K. Next meeting, March 5, 2024, 7:45am at ACMS Staff Lounge. Minutes Submitted by Secretary, Yvonne Moore Alder Creek Middle School PTO Meeting Minutes
January 9, 2024 ACMS Staff Lounge 7:45am Present: Laurie Kuntz, Hien Larson, Yvonne Moore, Kristin Cooksey, Kate Lord, Dyan Johnson, Saira West Quorum Present?: Yes Welcome/Intro, Laurie K.: -Meeting called to order at 7:50am. -Adopt December 2023 meeting minutes ; MOTION to approve last month’s meeting minutes made by Hien L.; Kate L. seconded, passed without dissent. Treasurer’s report, Kate L.: -Review of last month’s expenses that cleared the account. -Current bank balance is $34,594.20. Principal’s report, Hien L.: -Requesting funding from PTO for an upcoming assembly. -Attendance continues to be an important focus. Independent study students need to complete school work in order to receive attendance credit. -Students shouldn’t be taking Tart Connect to and from school since pick up might be delayed before school, and kids are waiting after school with not enough supervision available. Parents please have your student take the school bus to and from school. -February will begin planning for 8th grade promotion. First meeting will be at 5:30 on 2/6/24 before the PTO meeting at Raley’s One Loft, Truckee. -Parents please leave for school earlier to get your student to school on time. -The Mammoth Nordic competition and Honor band performance is February 2. -Next school dance is February 9. Meeting & Events Calendar, Yvonne M.: -No changes Next Fundraiser - Touchdown Tamales, Laurie K.: -Cost per dozen is $30, we usually order 10 dozen. Last year we charged $10 per raffle entry. This year considering giving a bonus ticket for a higher dollar donation, e.g. 6 entries for $50. Grant Requests, Kate L.: -None Upcoming Events, Hien L. and Laurie K.: -Open House is May 2. ELAC Kermes dinner at Open House. -Staff Appreciation week is May 6-10. -Graduation is June 13 up to June 20 depending on the number of snow days. New Business, Laurie K.: -None Meeting adjourned at 8:16am by Laurie K. Next meeting, February 6, 2024, 6:15pm at Raley’s One Loft in Truckee. Minutes submitted by Secretary, Yvonne Moore Alder Creek Middle School PTO Meeting Minutes
December 5, 2023 Raley’s One Loft, Truckee 6:00pm Present: Laurie Kuntz, Dyan Johnson, Ilissa Curry, Jill Cox, Brandy Christensen, Katie Smith, Kristin Baird, Nicole Mason, Saira West, Kate Lord, Hien Larson, Yvonne Moore, Jenny Berger Quorum Present?: Yes Welcome/Intro, Laurie K.: -Meeting called to order at 6:14p -Adopt November 2023 meeting minutes ; MOTION to approve last month’s meeting minutes made by Katie S.; Kristin B. seconded, passed without dissent. Treasurer’s Report, Kate L.: -Income: Received check from Rotary for Robotix, sponsorship check from Treat Structural Engineering, total sponsorship income at $11,300. -Expenses: Constant contact, reimbursed Saira W. for sponsorship banner, 6th grade transportation to grizzly ranch $2200. Principal’s report, Hien L. -Jumprope (gradebook system) progress reports went out, hard copy available from office on request. -Winter band concert next Tuesday evening. -School “Olympics” are the week of 12/18 on Wednesday and Friday. Each grade level has a theme (e.g. 6th ‘colleges’) with each home room choosing specific idea within theme. Photos of Olympics will be available on ACMS Facebook page. -Peer Helpers and Safe School Ambassadors are collecting donations from homerooms for gift baskets for families in need. Homerooms decide if they will participate and choose a theme. Coat, toy and food drive in the lobby currently happening. -Drop off and pick up at school is better. Parents please take your time and leave earlier with the winter weather. Important to be on time in the morning so class starts on time. -ASB leadership proposal presentation; teachers’ gift will be gift cards. -Winter sports are starting, Volleyball and Nordic. Sports physical must be completed through an MD. Basketball and Nordic purchased new uniforms. -ELAC had a nice turnout for their meeting. Hien would like to see an overlap between ELAC and PTO meetings. -Next school dance will be in February. Grant Requests, Kate L.: -Teacher Susie Bates, requesting $116.91 for 6th grade ACES class to fund Rubix cube mural frame. Some of her students are going to a Rubix cube championship. MOTION to approve grant made by Katie S.; Ilissa C. seconded, passed without dissent. -Ms. Lally (reading intervention teacher) requesting $431 for reading incentive prizes for reluctant readers. Benefits about 137 students in all grades. PTO will fund this out of reading rewards budgeted line item. MOTION to approve using PTO budgeted line item to fund request made by Nicole M.; Saira W. seconded, passed without dissent. Upcoming events, Hien L. and Laurie K.: -Open house will be May 2. -8th grade promotion June 13 with no snow days, or June 20 with snow days. New Business, Laurie K.: -Creating a slide presentation for teachers on grant process procedures. -Laurie will contact Elvia to coordinate getting tamales for “Touchdown Tamales” fundraiser in January. -Laurie met with James Collins from Truckee Elementary PTO to get help with Google for non-profits. -Planning for 8th grade promotion is after ski skate week. -DC trip for 8th graders, Hien is working on finding someone to lead. Meeting adjourned at 6:41pm by Laurie K. Next meeting, January 9, 2024, 7:45 am at ACMS Staff Lounge Minutes submitted by Secretary, Yvonne Moore Alder Creek Middle School PTO Meeting Minutes
November 7, 2023 ACMS Staff Lounge, 7:40am Present: Hien Larson, Jill Cox, Erin Videgain, Saira West, Ashlie Taylor, Brandy Christensen, llisa Curry, Amanda Helm, Kim Heseltein, Laurie Kuntz, Yvonne Moore Absent: Kate Lord Quorum Present?: Yes Welcome/Intro, Laurie K: -Meeting called to order at 7:42am -Adopt October 2023 meeting minutes ; MOTION to approve last month's meeting minutes made by Erin V.; Hien L. seconded, passed without dissent. Treasurer’s Report, Laurie K. (on behalf of Kate Lord): -Income: Sponsorships came in at $10,700, including Family Community. HIen is meeting with teachers to let them know there will be money available for grants. Conference Week donations were received from parents. -Expenses: Sponsorship banners cost $205, less than budgeted for. Back to School flannels were given to new staff so expenses were higher than budgeted for. Cougar pride prizes were a budgeted expense. Principal’s Report, Hien L.: -Grizzly Ranch went well for the 6th graders last week. Community building, hiking, skits, great high school counselors. High School counselors will continue to mentor during the year. -7th grade SWEP field day. Two groups over two days went well. There will be another trip through Headwaters later in the year. -Food and Coat drive currently on. The warm coats benefit the students at ACMS as well. There might be a need for sleeping bags that are used for Grizzly Ranch. Amanda suggested asking the Rec Center for any leftover coats after the annual gear swap. -Yearbook is looking for extra photos taken by parents, usually accepted until March. -Spirit day (Pajamas) on Thursday, earned from cougar pride cards. -For Thanksgiving, the school counselors drop off gifts and dinner to students’ families in need. Funded by the Truckee community and food boxes from the TTUSD food service. -PTO may be asked to sponsor a couple of students for Grizzly Ranch. -Yearbook PTO page needs to be completed by 1/15/23. Yearbook teacher and students will lay out. Meeting and Events Calendar, Laurie K.: -One change, PTO meeting on December 5th will be at 6pm at Raley’s One upstairs, instead of in the morning. PTO Bylaws Amendment, Yvonne M.: -Proposal to add a Quorum. “A quorum will consist of two members, other than the president, who only votes in case of a tie.” MOTION to approve amendment by Laurie K.; Amanda H. seconded, passed without dissent. Request for Endorsement Letter for Friends of the Truckee Library, Laurie K.: -A brief overview of the plans for building a new Truckee library. -MOTION to approve the endorsement letter made by Laurie K.; Jill C. seconded, passed without dissent. ASB Leadership presentation and Grant Request: Students; Layla A., Sidney H., Eloise C, Sophia R, Allison M, -”Teacher Respect” project from Regal leadership camp (camp tuition was funded by Truckee Rotary). Each year after camp, there is a project that the attendees complete. -Proposal: 1) Classroom supplies are often mistreated by students, and need to be replaced. The idea is for students to take ownership of treating supplies respectfully, and to replace the broken supplies before the teacher needs to ask for new ones. 2) Staff will be spotlighted in the daily bulletin, will receive an appreciation card and a gift. -Request for $1750 for financial support; $1000 for classroom supplies, $720 for teacher appreciation gifts, and $30 for cards. Discussion on whether or not PTO should fund classroom supplies. Hien will ask the Site Council for $1000 to fund the supplies. Hien suggested including substitute teachers for the teacher recognition. -MOTION to approve $750 grant to ASB leadership for staff appreciation project made by Erin V.; Brandy C. seconded, passed without dissent. New Business: -Jill Cox will help with ACMS PTO social media. -Brandy asked about Google for nonprofits, suggested talking to Darcy Salinas from Glenshire. -Amanda H. asked about 8th grade promotion planning meetings. Hien said she starts them in February or March. Laurie requested to start the planning meetings earlier to get more help. -Open House auction, Laurie said Delana H. offered to help. No classroom baskets this year. -Amanda H. asked about an overnight field trip for current 8th graders since they didn’t have any in 5th and 6th grade due to Covid 19. Hien said it is difficult to organize overnight field trips because the overnight trips need to be in the teachers’ contracts before the school year starts. Hien thought that a special trip during the day would be great. There are about 180 8th grade students at ACMS. -Laurie K. suggested attendance at the TTUSD facilities master plan meeting on 11/8/23. Meeting adjourned at 8:53pm by Laurie K. Next meeting, December 5, 2023, 6pm at Truckee Raley’s ONE upstairs Loft. Minutes submitted by Secretary, Yvonne Moore Alder Creek Middle School PTO Meeting Minutes
October 3, 2023 ACMS Staff Lounge, 7:40am Present: Yvonne Moore, Katie Smith, Julia Worster, Erin Videgain, Ilissa Curry, Laurie Kuntz, Dyan Johnson, Brandy Christensen, Caren Schatz, Kristin Cooksey, Ashlie Taylor Absent: Saira West, Kate Lord Quorum Present?: Yes Welcome/Intro, Laurie K: -Meeting called to order at 7:45am -Adopt September 2023 meeting minutes; MOTION to approve last months meeting minutes by Erin V.; Katie S. seconded, passed without dissent. Treasurer’s Report, Laurie K. (on behalf of Kate Lord) -$10,800 received so far from sponsorships thanks to Saira W. and Erin V. -A few expenses have been paid out that were already in the approved budget, so no vote needed to pay out. Grant Request, Laurie K. (on behalf of Kate Lord): -Grant request from teacher Sarah Adams; $500 for classroom math posters that are in English and Spanish. MOTION to approve grant request by Katie S.; Erin V. seconded, passed without dissent. Sponsorships, Laurie K. (on behalf of Saira West): -In the process of getting final sponsors’ logos for the banner. -Still waiting on some sponsorship money to come in. -Brandy C’s husband’s company might like to sponsor. Review updated ACMS PTO Bylaws, Laurie K.: -Reviewed changes/updates to 2008 bylaws. MOTION to approve the updated bylaws by Laurie K.; Dyan J. seconded, passed without dissent. Principal’s Update, Laurie K. (on behalf of Hien Larson): -School news: ACMS Dance-a-thon October 20. Biggest fundraiser of the year for the Associated Student Body (ASB). Meetings & Events Calendar, Laurie K.: -Deleted school dances as a PTO participation event. PTO will no longer host a table at the dances to sell glow sticks, etc. Conference Week Meals for staff, October 23-27, Erin V. and Katie S.: -A few days have changed for what is being served, e.g. no more breakfast since teachers don’t eat until lunch. -Theme days include: Mediterranean Monday, Taco Tuesday, Wednesday soups and salads, Thursday Italian, Friday potato bar. -Sign up genius is more specific with quantities for food donations, and accommodates dietary needs (dairy free, vegan). -Suggestion to purchase reusable silverware, but might not work since teachers bring plated food back to their classrooms and might throw away utensils. ACTION: Katie S. will research feasibility for reusable utensils. New Business, Laurie K.: -Would like to move to Google for Nonprofits but needs help getting started. ACTION: Katie S. will ask her husband to help. -8th grade promotion committee, would like more people to participate and get a planning committee started. The promotion party happens at ACMS after the graduation ceremony. Financial support for the party comes from parent donations and PTO. Ilissa C., Dyan J., and Caren S. offered to help. -PTO supplies have been moved to upstairs storage. Other Business, Laurie K.: -Laurie needs a volunteer to help with social media. Meeting adjourned at 8:20am by Laurie K. Next meeting, November 7, 2023, 6pm at Truckee Raley’s ONE upstairs Loft Minutes submitted by Secretary, Yvonne Moore Alder Creek Middle School PTO meeting minutes 9/5/23
Location: Raley’s One McKinney Loft Meeting called to order at 6:10pm Attendees: Caren Schatz, Erin Videgain, Dyan Johnson, Laurie Kuntz, Jill Cox, Becky Barton, Brandy Christensen, Saira West, Kate Lord, Yvonne Moore, Nicole Mason, Kristin Cooksey, Katie Smith, Hien Larson Welcome/Intro, Laurie K -Adopt June 2023 meeting minutes, Saira W. made a motion to approve, Kate L seconded, all voted in favor. -Taking a photo of attendees at the end of the meeting for the yearbook Treasurer’s Report, Kate L: -Recent expenses include 8th grade promotion dance and teacher welcome back to school breakfast. -Fiscal Budget for current school year proposed. Made changes to expenses to allow for a balanced budget. Income does not include photo shoots or school dances. Expense budget includes; a proposed limit of $1000 for the 8th grade promotion dance, an increase to $990 for SWEP program, no Arts For the Schools (now called Fox Cultural Hall) as they have changed their programming, reading rewards budgeted for $1750 for sweatshirts. Income budget includes leftover money for the band from a targeted donation from last school year. Saira W. made a motion to approve the budget, Yvonne M. seconded, all voted in favor. -Spread the word about Grocery Outlet donating a portion of a customer’s sale to their school of choice upon request. Principal’s Update, Laurie K (on behalf of Hien Larson): -Great start to the school year. Morning and afternoon drop off is flowing better than last year at this time. Grant Requests, Laurie K (on behalf of Hien L.): -1) Hien L. requested $337 for medical hip packs for teacher’s to wear while monitoring lunch and break times. The goal is to cut down on students going to the office for simple medical needs like a bandaid. Kate L. made a motion to approve, Erin V. seconded, all voted in favor. -2) Hien L. requested $400 for flannel shirts for the new teachers (matching the shirts given out for teacher appreciation gifts last May). Yvonne M. made a motion to approve, Nicole M. seconded, all voted in favor. -3) New teacher, Andrew Olson, requested $1000 for partial funding for ‘VEX IQ Robotix’ program for 7th grade. Erin V. helped get a Rotary grant that will fund this. Saira W. made a motion to approve, Katie S. seconded, all voted in favor. Sponsorships, Saira W.: -Erin V. and Laurie K. have been helping with sponsorships. Preliminary count shows we have made our target budget amount of $7500 for sponsorship donations. -Excellence in Education might be looking for a new Alder Creek Middle School parent representative since Susie Overall no longer has a student at ACMS. Meeting and Events Calendar, Laurie K.: -The PTO meeting dates have been approved for this school year. A school dance will be coming up soon but we don’t know the date yet. Spirit Wear, Laurie K. (on behalf of Kristi Prochazka): -Last year Kristi Prochazka tried selling spirit wear through an on-line ordering store which was unsuccessful. This year Kristi pre-ordered 75 hoodies in one style and color. Kristi and Laurie sold 50 sweatshirts at Cougar Day. Conference Week October 23-27, Erin V and Katie S.: -Same menu plan as last year; Monday salads, Tuesday breakfast, Wednesday Raley’s sandwiches, Thursday soups, Friday baked potato bar. Open to suggestions for changes to menu. Using Sign Up Genius again to have parents volunteer to bring in food or contribute with financial donations. PTO Admin, Laurie K: -PTO Bylaws need to be reviewed and updated. Board will review and suggest changes to vote on at the next general meeting. PTO Board & Committee Chairs, Laurie K: -Leader (Laurie K.), Co-Leader (Open), Treasurer (Kate L.), Secretary (Yvonne M.), Sponsorships (Saira W.), Spirit Wear (Kristi P.), Conference Week (Katie S., Erin V.), Staff Appreciation Week (Open), Open House Silent Auction (Yvonne M., Kate L.). Website and Newsletter (Laurie K.), Social Media (Open), Fundraising (Open). Kristin Cooksey volunteered to help with Staff Appreciation Week. Meeting Adjourned: 7:11pm. Next PTO meeting October 3, 7:45am at the ACMS Staff Lounge. |
MeetingsThe next PTO meeting is Tuesday, June 4th, 2024 at 6 pm upstairs at Raley's Market. Archives
June 2024
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