Meeting Minutes - May, 2023

Welcome / Intro: Introductions and welcome! meeting minutes from April were adopted at 7:53 AM. 
Attendees: Susie Overall, Nicole Reitter, Saira West, Yvonne Moore, Kate Lord, Katie Smith, Hien Larson, Dyan Johnson, Laurie Kuntz

Treasurer’s Report & Budget Review
Kate Lord. Report for 2022-23 school year.  We received $ 1300 in donations for staff appreciation week, with $956 expenses.  This was a positive for us overall and can help to cover the staff flannels. New budget - needs to be created for next year at a separate meeting.
Grant Request:
Ms. Lally requested a grant to cover reading club sweatshirts for 7/8th graders who have grown  1.5 years developmentally on their Star reading test or who have read 1 million words. The sweatshirts cost $1497 plus staff members for an additional $1706 - $19 each (local company Deadringer - Joey) A motion was made by Yvonne at 8:02 am and seconded by Katie, approved unanimously at 8:03 am. The line item for the reading budget was increased to $3500 for next year. 
Ms. Larsen is wondering if we can have a flex fund for spur of the moment teacher reimbursements? It would be on top of the Principal’s fund. Katie made a motion to approve $500 for this year, approved unanimously at 8:05 AM. 

We will have a separate meeting for next year’s budget. 

Principal’s Update
Thank you for the best Staff Appreciation week ever!  Open house - Kermes might be outside depending on weather. Looking for a microwave to heat tortillas. $10 per plate. Food is almost completely donated. Put tickets in teacher’s boxes, we will cover their meals. Desserts are separate. 
CAASPP testing mon-thurs the next two weeks. extended to June 2nd. Encourage good breakfasts 8:15-9:16 every morning.  No photos or videos at school.  This will be enforced.  Sports Physicals necessary for next year for incoming 5th graders.  Deadline for yearbooks is coming - make sure you order by 5/19. There are some upcoming end of the year activities: 7th grade Rideout Field day - West Shore activity - June 5th and June 8th splitting the class in half .   Beach day for each grade 8th is 6/12. Beach day for 7th is  6/13 & Beach day for 6th is 6/16.  6th grade is also going to Reno air show on 6/23.  6/21 is 8th grade awards, 6/22 is 8th grade promotion. We need 7th grade parent help for promotion.  Bussing is going to be provided by TTUSD for all above mentioned activities.  The 8th grade Reno Aces game was a huge hit.  8th grade Sierra College experience went well - they are offering free classes in high school to get free college credits. The most recent Dance was best one we have ever had. 7 years strategic Plan working on - Safety, Community, Transitions, Academic - will propose to board.  

Staff Appreciation
May 1st - 5th. Laurie Kuntz did an amazing job organizing this fun week! Thank you!!!

Open House
May 11th  - Yvonne Moore, Susie Overall, Katie Lord are on the committee. Silent Auction baskets need to be put together. Kermes Dinner 5-6. Need: cash box, tickets for Kermes dinner, Square adapters, volunteers.  Will have high schoolers get community service hours and monitor auction items. 

8th Grade Portraits
Nicole Reitter planned this event. Unfortunately, last Sunday was canceled, however, there are two more dates: May 10 at Donner Lake  & Friday May 12, location TBD

Tamale Fundraiser
It was decided to move this to next year - there is too much going on these last few weeks of school.

Spirit Wear
Kristi P. gave the update - Need to order items for display at Cougar Days. Budget, timing to order before event. 12 unit minimum. Unfortunately, our online store was not successful - there was only one sale. The direction of spiritwear was discussed in detail and the plan moving forward will be to order one sweatshirt instead and sell it in person. Black - side logo.  We will be closing our online shop and discontinuing all other spiritwear due to lack of interest. 

PTO Sponsorships
Saira West will take over next year.  Erin Videgan may help as well. 

Board and Committees Next Year
Kate L. (Treasurer), Yvonne (Secretary) , Kristi P. (Spirit Wear), Sponsorships (Saira), Conference Week (Katie S., Erin V.), Staff Appreciation (Laurie K.), Open House (Yvonne, Kate L.). Need Co-Leaders, Newsletter, Social Media and Website, support for committees. Susie to write up job descriptions.

New Business, Questions, Ideas, Thank Yous
Ideas welcome! Parents’ Social during 8th Grade Celebration? Update bylaws and board positions. Upcoming Calendar.  Make sure to discuss Cougar Days.

Adjourn
Meeting adjourned at 9:20 AM
Next meeting scheduled  - June 6th 7:45 AM  at ACMS Lounge