Open House Planning Meetings

ACMS PTO - Open House Planning Meeting
Open House is April 26 5:00–7:15 

• Wednesday morning at 7:45, we will get together at school to inventory and assemble.
• Thursday morning at 7:45 and all day, we will also be here finalize the info sheets and pack baskets.
• Stephanie Is going to Costco today. She will get the food service items needed and other needed items.
• We can also use Wednesday and Thursday to shop for missing items.
• Signs
  • Auction Ends at 6:30.
  • Dinner Prices
  • Don’t forget to bid
  • Auction this way
• Announce at 6:15
• Food prices 4 for $25 or $7 per person. Drinks included.
• Sign-up genius going out to supplement us as volunteers.
• Need change for cash payments.
• Stephanie will notify the teachers that supplies are due on Wednesday morning.
•        If we have kids helping, take photos to document volunteer-ship for Disneyland·           

ACMS PTO - Open House Planning Meeting on March 27, 2018
Open House is April 26 5:30–7:00
Basket Items 

• Stephanie will send out an email to the teachers on April 4 or 5 (just before Spring Break). That will give the parents about 2 weeks to bring stuff in. That email will include a letter that the teachers can share with the parents.
  • We will make the deadline April 20 (the Friday before Open House)
  • Susie will print out bid sheets and borrow Glenshire’s plastic display stands for the item descriptions
• The week of Open House, we will meet at school a couple of times to assemble/wrap baskets, document what’s in them, and estimate the value of each. Volunteers needed to help with this.
• We will use artfully cut and wrapped boxes in lieu of baskets. We will also use prizes as containers (e.g., a tote bag, bucket, pan sled, or other prize that can hold other prizes inside it)
• Stephanie will get some paper and ribbons to decorate boxes and wrapped prizes.
• Coral will research purchasing a roll of cellophane for basket wrapping, and will research the cost of custom ACMS decals that can be used as decorations (and/or a potential fundraiser)

Other Silent Auction Items

• Kari is compiling a spreadsheet with other donations we have pulled in.
  • As of this morning, we have the following:
• Surfboard
• Snowboard
• Corn hole Game
• Google Home
• Something from Mountain Forge
• Boot Barn Gift Certificate
• Catwalk Gift Certificate
• Tree House Gift Certificate
• Something from Wild Cherries
• Gift Certificates from Crest Café
• Yvonne will follow-up with Disneyland.
• Lisa will pursue some other prizes.
• Heather will talk to Alicia of 50/50
• Coral will talk to Safeway and TahoeDonner.
• Stephanie will send the pdf of the teacher/parent letter to Coral.
• Coral put a draft of the letter into Word for Stephanie to edit and use.
• Coral will talk to TD to see if they will donate something.
• Stephanie will talk to Hien about how to accept credit cards.
• All of us will look for more potential donations.

Need 4–6 Volunteers at Open House:
Planning on Heather, Yvonne, Lisa, Stephanie, Susie, Jenny, Stacey, Jennifer? 

• Set-up (tablecloths, set up a ticket stand)
• Meal ticket sales
• Silent Auction monitors
• Silent Auction Cashiers
• Clean up