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Open House Planning Meetings

4/23/2018

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ACMS PTO - Open House Planning Meeting
Open House is April 26 5:00–7:15 
  • Wednesday morning at 7:45, we will get together at school to inventory and assemble.
  • Thursday morning at 7:45 and all day, we will also be here finalize the info sheets and pack baskets.
  • Stephanie Is going to Costco today. She will get the food service items needed and other needed items.
  • We can also use Wednesday and Thursday to shop for missing items.
  • Signs
    • Auction Ends at 6:30.
    • Dinner Prices
    • Don’t forget to bid
    • Auction this way
  • Announce at 6:15
  • Food prices 4 for $25 or $7 per person. Drinks included.
  • Sign-up genius going out to supplement us as volunteers.
  • Need change for cash payments.
  • Stephanie will notify the teachers that supplies are due on Wednesday morning.
  •        If we have kids helping, take photos to document volunteer-ship for Disneyland·           



ACMS PTO - Open House Planning Meeting on March 27, 2018

Open House is April 26 5:30–7:00
Basket Items 
  • Stephanie will send out an email to the teachers on April 4 or 5 (just before Spring Break). That will give the parents about 2 weeks to bring stuff in. That email will include a letter that the teachers can share with the parents.
    • We will make the deadline April 20 (the Friday before Open House)
    • Susie will print out bid sheets and borrow Glenshire’s plastic display stands for the item descriptions
  • The week of Open House, we will meet at school a couple of times to assemble/wrap baskets, document what’s in them, and estimate the value of each. Volunteers needed to help with this.
  • We will use artfully cut and wrapped boxes in lieu of baskets. We will also use prizes as containers (e.g., a tote bag, bucket, pan sled, or other prize that can hold other prizes inside it)
  • Stephanie will get some paper and ribbons to decorate boxes and wrapped prizes.
  • Coral will research purchasing a roll of cellophane for basket wrapping, and will research the cost of custom ACMS decals that can be used as decorations (and/or a potential fundraiser)
Other Silent Auction Items
  • Kari is compiling a spreadsheet with other donations we have pulled in.
    • As of this morning, we have the following:
  • Surfboard
  • Snowboard
  • Corn hole Game
  • Google Home
  • Something from Mountain Forge
  • Boot Barn Gift Certificate
  • Catwalk Gift Certificate
  • Tree House Gift Certificate
  • Something from Wild Cherries
  • Gift Certificates from Crest Café
  • Yvonne will follow-up with Disneyland.
  • Lisa will pursue some other prizes.
  • Heather will talk to Alicia of 50/50
  • Coral will talk to Safeway and TahoeDonner.
  • Stephanie will send the pdf of the teacher/parent letter to Coral.
  • Coral put a draft of the letter into Word for Stephanie to edit and use.
  • Coral will talk to TD to see if they will donate something.
  • Stephanie will talk to Hien about how to accept credit cards.
  • All of us will look for more potential donations.

Need 4–6 Volunteers at Open House:
Planning on Heather, Yvonne, Lisa, Stephanie, Susie, Jenny, Stacey, Jennifer? 
  • Set-up (tablecloths, set up a ticket stand)
  • Meal ticket sales
  • Silent Auction monitors
  • Silent Auction Cashiers
  • Clean up
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