Fundraising Meeting - January 15th, 2020

ACMS PTO - Fundraising Meeting
January 15th, 2020

Attendees: Susie Overall, Yvonne Moore, Stefanie Deuber, Celli Baker

Upcoming Fundraising Events:

Tamale Fundraiser - Donations due January 30th at 3:30, Susie will draw winners January 30th evening using spreadsheet and random number generator. Donations are low, need to advertise more. Since we have to pay $18 for each tamale dinner, we’re hoping to break even at this point. Will be in Cougar News all month, sending out reminder email to all parents on January 29th.

Movie Night/Disneyland Raffle - March 20th. Raleigh is planning. Need to pick a movie. No charge for entrance. Selling snacks and raffle tickets for five on-day Disneyland Parkhopper tickets for $5. Start selling raffle tickets online with PayPal link a month before - February 20th. Start advertising in February. Some snack ideas: popcorn (need little popcorn bags), cookies, pizza, drinks, chips and candy (if allowed by the school?)

Open House Silent Auction - April 30th. Need to start planning, set meeting for committee on February 26th at the Lift Workspace. Yvonne to work on letter to homerooms with a list of themes. Parents can choose from any of the themes rather than being restricted. Themes will be more high quality and applicable to middle school age students. We are going to encourage parents to donate services and items to which they may access, for example gift certificates for activities, restaurants, events, services (carpet cleaning, beauty, spa, etc.), ski rentals or tunes, lodging, etc. Stefanie will distribute spreadsheet of items we had in the auction last year and assign committee members to follow up with businesses. We can also expand our region of solicitation requests to include Reno, Tahoe City, Graeagle, Squaw, Northstary, etc. Yvonne will work on donation solicitation letter. Susie will order additional bid sheets, thank you cards and will procure plastic display stands. For item display and bid sheets, we brainstormed ideas for better presentation - peg boards, using the stage, more tables. For baskets, we will explore options at the dollar store rather than buying baskets or using bags. 

Other Fundraising Endeavors: 

Spirit Wear - Sell items with “Alder Creek” logo. Jennifer S. and possibly Jenny S. to explore?

Embroidered Jeans - Suggest having a few of these sessions as silent auction items.

Scarves - For sale in the office and will sell at Open House. 

Restaurant Fundraisers - Explore options. Panda Express (Susie requested fundraiser for February 5th, minimum day). Rubicon Pizza. Summit Swirl. El Toro. Need a PTO member to take on this task.

Credit Card and Payment Options - We pay a lot in fees to PayPal (2.2% + transaction fee for our nonprofit). Explore other options before Open House. Ensure we’re set up as nonprofit in Square. Cheddar Up. Venmo. Pass fee to buyer as convenience fee for using a credit card.

Upcoming Meetings:

When approached with a fundraising idea, or a presentation by someone requesting the PTO’s support, the person presenting should work with a board member before the meeting to limit time spent on the presentation during the meeting. We need to keep within the time limit of our agenda.

Upcoming PTO Meetings - 
January 23rd
February 13th
March 12th
April 16th

Next Silent Auction Committee Meeting - 
February 26th